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Task 1 : (LO1: 1.1 and 1.2) interim deadline (13/06/14) Word Limit (400-500) SWOT ANALYSIS Strengths S Weaknesses W • Very disciplined when it comes to working on my own • Good team working • Always on time • Very organized – multi tasking • Reliable • Planning and organized activities • Using technology • Have computer skills • Working safely • Manage my finances very good • Good numeracy • little work experience in IT sector • not really good with public speaking • can work only in school hours (between 9.30 and 2.30) • Weak on website programming • Improve on Literacy Opportunities O Threats T • Education • could have a good degree in IT • knowledge of 2 languages (English and Polish) • to learn from others • creative • can work from home • life is expensive as a single parent with 3 kids • have health problems which stopping to do more things and activities • lack of time • distractions at home • Competitors I think I need more practice to get confident with public speaking. I am thinking to do Volunteering to get more experience in IT sector to improve my programming skills. To improve my Literacy I will read more books. I used to struggle to be organized but since I had my kids I improved this. After gaining experience within the IT sector, I will gain a job where I can work from home. Task 2 (LO1: 1.3 and LO1.4) interim deadline (27/06/14) Word Limit (300-400) PERSONAL DEVELOPMENT PLAN (PDP) TASK HOW WHEN 1)I started University but finished only first year. I founded a bit difficult to learn. September 2001 2) Got knowledge of Database in Microsoft Access. By attending to LSST classes and passed my assignment. April 2014 3) Learnt about networking technologies and created design in Cisco Packet Tracer By attending to LSST classes and passed my assignment. April 2014 4) Get formal IT qualifications (HND) and carry on my career development. Continue to attend all classes at LSST and do all my assignments on time. Carry on studying to receive a degree. I will gain knowledge in the subjects I wish to learn about. By July 2015 5) To deal more effectively with difficult situations Be more confident within myself Within 3 months 6) Motivate myself more I need to motivate myself more to get the best results in the end. Also seek for advice my family, friends and teachers. And of 2014 7) Increasing on my communication skills Talk more with people, student life will help me with this gaining communication skills as its classroom based with many other students that we work with. Within 6 months 8) Get a job that gives me some experience that will help me in the job I would like for my career. I would like to get a job within the IT sector where I can use my knowledge and skills that I achieve in LSST and maybe gain more training for computing. By working hard and get qualifications needed for a job. By September 2015 9) I need to learn how to use Adobe Dreamweaver to create website Take Adobe Dreamweaver classes in LSST Website Design module. By July 2014 Looking at my PDP, I started university back in Poland, but did not have a chance to complete it, but now I have opportunity now to get Diploma in HND Computing at LSST. This will mean that I will get a qualification, and gain me a job within the IT sector. Website design is my passion, and created websites will help to achieve my goals and dreams. Task 3 (LO2: 2.1, M 1 and D 1) interim deadline (11/07/14) Word Limit (500-800) Business promotion is an integral part of any business's success. There are many ways to promote a business. Every business, regardless of its size, could benefit from Internet marketing, and many Internet marketing are free to use. Commercial tools: • TV and radio advert - are effective ways to promote our business, but they are relatively costly forms of advertising. • Youtube • Newsletter – will help to get in touch with customers. • Website – developing own website is the key to be successful in business. We should create an area on our Website specifically for our customers. • Facebook - Facebook is an online social networking service. • Twitter • Instagram • Linkedln – this is a professional network that allows us to be introduced to and collaborate with other professionals. • Blog • Direct mail – we can mail out letters, brochures or catalogues. This method is effective when we can to provide potential customers with paper coupons, vouchers or business cards. • Billboard • Street advertsising • Google adds • Word of mouth advertising and personal recommendations are also useful forms of unpaid advertising Our team (Carol, Naze and myself) are choosing facebook. I think using facebook will help to gain a company success. The best way to increase engagement on Facebook is by including images within our posts. As we can see from this picture, the first one is the home page of Offices to Go which was created by Myself, Naze and Carol and it was presented on 24 of June 2014. The second slide is Introduction page about Offices to Go. On this slide we can see prices examples of our offices to let. As We can see on this slide we can see prices examples of our offices to let. On this slides we can see prices examples of our offices to let. As We can see on this slide we talked about target. On this slide we talked about problems. As We can see on this slide we talked about solutions. On this slide we discussed about implementation. As we can see on this slide our team created Facebook page on 5 of June 2014. On this slide we can see our Facebook page with photos and number of likes. On this slide we can see our Facebook page has already received 12 likes. On this slide we can see our Facebook page has already more likes. On this slide we can see our Facebook page has already received 30 likes. This is our conclusion page. Our Facebook page have more likes in short space of time and will be beneficial in promoting Offices to Go by using Facebook. Task 4 (LO2: 2.2) interim deadline (18/07/14) Word Limit (450-550) Our team – Carol, Naze and myself was thinking about the best time management strategy that works best for us. The key to good time management is planning and then sticking to the plan. In order to complete our presentation on time We consider ten different strategies below so we could more effectively manage our time. 1. Know how you spend your time – We have all agreed to minimize the waste of time and concentrate on finishing our presentation on time. We all have busy lifestyles but we have found the time to do our tasks. 2. Set priorities – the next step is to assess how we spend our time. We need to decide what is urgent, more urgent, important and more important. We have to spend less time on activities that are not important. Easy way to set new priorities is to make “to do” list. We can create daily, weekly or monthly list. Our team decided to make weekly list and this help us to finish our presentation on time. 3. Use a planning tool – is recommended by time management experts to use personal planning tool, for example calendars, pocket diaries, computer programs, wall charts and notebooks. We need to choose one tool which suits our lifestyle and needs. Our team used pocket diaries. 4. Get organized – our team was very organized, we was sharing the tasks which helped us to finish our presentation on time. 5. Schedule your time appropriately – when our team was working together, we protect that time from interruptions. We planned our more challenging tasks like presentation and schedule our time to prepare everything on time. 6. Get help from others – the whole team was very supportive, it is very important to ask for help and also provide help for your colleagues. 7. Stop procrastinating – we haven’t put any things off and we were always motivated to finish the presentation on time. The best way to avoid procrastinating is to be organised. 8. Manage external time wasters – avoiding external time wasters like TV, telephone, internet, visitors was not easy but we all agreed to manage this in order to finish our presentation. 9. Avoid multi-tasking – We lose our time when we are switching from one task to another. Is better to concentrate on one task at the time so we are more productive. 10. Stay healthy – we must remember to eat healthy and regularly. We need time to relax, otherwise we will feel tired and we cannot concentrate on things. In long term we can get ill, so is really important to find time every day to relax. Task 5 (LO3: 3.1) interim deadline (13/06/14) Word Limit (250-350) Belbin definition – “A tendency to behave, contribute and interrelate with others in a particular way”. TEAM MEMBERS ROLES CARRIED OUT CAROL NAZE AGNIESZKA Co-ordinator V V Shaper V V V Plant Resource investigator V V Company worker / Implementer Monitor evaluator Team worker V V V Complete finisher V V V Specialist V PRESENTER PRESENTATION BELBIN THEORY AGNIESZKA (Myself) I helped our team to write all ideas about presentation and I started to create PowerPoint slides. I am very communicative with others. I made sure that our team are working together effectively. Team worker Shaper Complete finisher Resource investigator CAROL Carol focused on our team objectives. She completed our presentation by adding photos and checking layout. She is very innovative. Carol is very confident person – when she starts task she always finish on time. She have good knowledge about computers and specialist skills. Team worker Co-ordinator Shaper Complete finisher Resource investigator Specialist NAZE Naze identified work required to start our presentation and shared her ideas. She is good listener and focus on relationships. Team worker Co-ordinator Shaper Complete finisher Task 6 (LO3: 3.2) interim deadline (20/06/14) Word Limit (250-350) Business promotion is an integral part of any business's success. There are many ways to promote a business. Every business, regardless of its size, could benefit from Internet marketing, and many Internet marketing are free to use. Our team (Carol, Naze and myself) are choosing facebook to promote Offices to Go. I think using facebook will help to gain a company success. The best way to increase engagement on Facebook is by including images within our posts. In my opinion alternative solution for “Offices to Go” can be Google Ads. Google ads is online advertising release in 2003. Google serve advertisements based on website content, the user's geographical location, and other factors. Google offers high quality ads and mobile and tablet interface. Before creating our ad we need to write what our company offers and set a daily budget. Then we need to choose terms which make our ad show in Google results. We need to choose where we want our ads to appear. Integrating ads is easy. Finally, people see our ads on Google. I think we will attract more potential customers by adding business address, phone number, and map to our ad. This will make it easier for people to find and visit Offices to Go. Making a goal specific and measurable, contributes to the ability to make progress on the goal and track that progress. Monitoring is the routine and systematic collection of information against a plan. The information might be about activities, products or services and users. Evaluation is about using monitoring and other information you collect to make judgements about projects, products, services or benefits, or about the organisation as a whole. It is also about using the information to make changes and improvements. An effective monitoring and evaluation plan is required to determine how well meets our needs. The role of monitoring and evaluation are providing learning and improving the organisation. Task 7 (LO4: 4.1, M 2 and D 2) interim deadline (27/06/14) Word Limit (500-800) To solve Offices to Go problems we can use these two tools: 1) CPA (Critical Path Analysis) - is a project management tool that: • Sets out all the individual activities that make up a larger project. • Shows the order in which activities have to be undertaken. • States the longest time to complete a task. reference 2) PERT (Programme Evaluation and Review Technique) PERT Calculation: [Best case + ( 4 x Most likely ) + Worst Case] / 6 Programme Evaluation and Review Technique represent and analyse the task that we have to complete in the project. First step is to find out which tasks are required to do and to complete them in the right order. It marks the starts of activities and how to complete the tasks that we have planned. Chosen tool for Offices to Go We need to select and implement the best method. Also we have to think about time scale and what resources will be needed to complete tasks. In my opinion the best tool to use for Offices to Go is CPA (Critical Path Analysis). I think by using this method it will help Company to improve business activities. Evaluation can help you identify areas for improvement and ultimately help you realize your goals more efficiently. Evaluation involves analysing and collecting information. • Formative – formative technique is helping the business development during the project is taking place and it will improve the project and it will give information how to make it better. • Qualitative - this method evaluates purpose and intended uses of the project. To capture the client stories we use this method to evaluate the project. • Summative – This technique has long term impact on the decision making and it provides information of short term effectivness. • Quantitative – It produces information in the form of numbers. Task 8 (LO4: 4.2, 4.3, M 3 and D 3) interim deadline (04/07/14) How and why my website can help business? Website is our best business tool to promote business – is important to be well design and organized. Website has no limitation – is available to customers 24 hours a day 7 days a week. We should communicate with our customers regularly via our website to build the trust. We can publish newsletters for our customers to keep them update. As we can see from this picture, this is my home page. Presentation was created by Myself, and it was presented on 8 of July 2014. The second slide is Introduction page about Company. On this page I talked about my website and how my website can help business. On this slide I started to present my website and this is Home Page. On this slide we can see About Us Page. As We can see on this slide this is Products Page where customers can check and see our products. On this slide we can see Web Design Page. As We can see on this slide this is my Office 365 Page with video from we can learn more about Office 365. On this slide we can see Repairs Page with video about how to make our system running better and improve performance. As We can see on this slide this is Networking Page with picture of my design which I created in Cisco Packet Tracer. On this slide we can see Register/Login Page. On this slide we can see Contact Us/Find Us Page with address, email and telephone number. I also included Google maps so is easy to find our Company. As We can see on this slide this is Help/Feedback Page. On this slide we can see Basket Page. As We can see on this slide this is Cloud Storage Page with link which taking us to read about Cloud. On this slide we can see IT security and Support Page where customers can find out about our services. As We can see this slide is about Evaluation my website. On this slide I talked about Website Regulations. As We can see this is the last slide about Tools to make my website go live. Evaluation Having an attractive and easy to use website is important as succeeding in online business. I created responsive website, because if website is not responsive, we are losing a lot of potential customers. Responsive means fitting perfectly on any screen size. (PC, Tablet, Smartphone). We should set up online profiles on Facebook, Twitter, Instagram and Google+. Website Regulations We need to considered Web Site Legislation and Regulations for the UK which are: The Data Protection Act 1998 Copyright Legislation The Privacy and Electronic Communications Regulations Accessibility - The Disability Discrimination Act 1995 (DDA) E-Commerce Regulations 2002 W3C Validation (World Wide Web Consortium) The Companies Act 2008 Tools to make my website live Building a site on the World Wide Web requires learning the HTML language. We must have PC or a laptop with text editor, web browser and software. We need to get a place to put our Web pages, a domain name for our business, and to understand the legal issues. Also a place to display it on the Internet. This place is controlled by a Web hosting company such as iPage, web.com, justhost.com and many more. When our site is ready we should always test it before goes live. And finally we will need to maintain our Website. (2014)